Data Protection Statement
The Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG) takes the protection of your personal data very seriously. Here we provide you with information concerning the main aspects of data processing in the context of our application and recruitment procedures.
1. Contact details of the data controller
The controller as defined by the EU General Data Protection Regulation (GDPR) and other provisions under data protection law is:
Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG)
Hofgartenstraße 8, 80539 Munich, Phone: +49 89 2108 -0 www.mpg.de
2. Contact details of the Data Protection Officer
The Data Protection Officer of the controller is Heidi Schuster, Hofgartenstraße 8, D-80539 Munich, telephone: +49 (89) 2108-1554, email address: datenschutz@mpg.de
3. Purpose and legal basis of data processing
The personal data entered by you in our application system is saved and processed solely for the application and recruitment processes of the Max Planck Institute of Astronomy.
Mandatory fields are required for the application process. If you do not provide these details, you cannot take part in the application process. The legal basis for processing is Article 6, para. 1, lit b GDPR (contractual basis) and § 26 Federal Data Protection Act 2018 (data processing as the basis for establishing an employment contract).
Fields not marked with an * are fields which you can complete voluntarily. By completing the voluntary fields, you give us your permission to store and process this data exclusively for the purpose of the application and recruitment process. The legal basis for processing in these instances is Article 6, para. 1, lit. a GDPR (consent of the data subject).
4. Data recipients and categories of data recipients
Processing of your personal details is carried out by way of order processing via heyflow.com. The Max-Planck-Gesellschaft as the responsible body only has access to your data insofar as this is necessary for the application and recruitment process in line with the internal allocation of responsibilities. Personnel management staff have access to the data. They transfer the data to the selection committee assembled for the respective application procedure, as well as to the Gender Equality Officer and the Works Council. The selection committee may also include external experts with whom the data is then shared. The data is not shared with any other third parties.
5. Duration of storage
Your data will be stored until the end of the recruitment process or, in the case of a speculative application, until the end of the exploratory process or the appointment process, as the case may be. We only save your data for longer if you have given us your consent to do so.
6. Your rights
If you wish to have your data deleted before the end of the recruitment process, please write an email to career@mpia.de
You are fundamentally entitled to the rights of access (Article 15 GDPR), rectification (Article 16 GDPR), erasure (Article 17, para. 1 GDPR), restriction of processing (Article 18 GDPR), data portability (Article 20 GDPR) and withdrawal of consent (Article 7, para. 3 GDPR).
In order to assert your rights, please contact
Max Planck Institute of Astronomy
Königstuhl 17
D-69117 Heidelberg
If you believe that processing of your personal data is in breach of data protection law or your claims under data protection law are being violated in any other way, please contact the Max-Planck-Gesellschaft Data Protection Officer at datenschutz@mpg.de. The supervisory authority responsible for the Max-Planck-Gesellschaft is BayLDA (Bavarian Data Protection Authority), Postfach 606, 91511 Ansbach.
